Club Documents is your club's document library. Upload files and links, organise them into folders with keyword search, and target teams or the whole club — then ask members to read, agree and sign on screen, with a full record of who's signed off.
Waivers in email threads, codes of conduct no one has read, consent forms printed and lost — paperwork is hard to chase. Club Documents puts every file in one searchable library, lets you ask members to read and sign where it matters, and shows you exactly who has and hasn't signed from the dashboard.
Admins upload files from the dashboard — PDFs, images and docs — or add links to anything hosted elsewhere. Everything lives in one place members can reach from the app.
Organise documents into folders and tag each one with keywords. Members browse and search the library by name and keywords to find exactly what they need, fast.
Send a document to specific teams or the whole club. Hide or show documents without deleting them, and drag them into the order you want members to see.
Any document can require acknowledgement — 'Read' to confirm they've read it, or 'Read, agree & sign' to read, agree and draw a signature on screen. The app notifies targeted members when something needs signing.
Every acknowledgement is recorded with the member's name, email, timestamp, the signature image and an audit trail. From the dashboard you see exactly who has and hasn't signed.
Updated a policy? Bump the document's version to require everyone to re-sign. Older sign-offs show as needing a re-sign, so your records stay current. Documents can also appear as cards in team chat with each member's sign status.
Club Documents is a club document library. Admins upload files — PDFs, images and docs — or add links from the dashboard, organise them into folders, tag each with keywords, and target a document to specific teams or the whole club. Members browse and search the library in the app, where it's read-only: there are no member uploads.
Yes. Any document can require acknowledgement in one of two modes. 'Read' asks the member to confirm they've read it, and 'Read, agree & sign' asks them to read, agree and draw a signature on screen. When a document needs signing, the app notifies the targeted members.
Every acknowledgement is recorded with the member's name, email, timestamp, the signature image and an audit trail. From the dashboard, admins can see who has and hasn't signed. A document can also be shared as a card in team chat showing the member's sign status.
Admins can bump a document's version to require everyone to re-sign. Older sign-offs then show as needing a re-sign, so your records stay current whenever a policy changes.
Anything members need to read or sign off on — codes of conduct, waivers, consent and permission forms, child-safety and safeguarding policies, membership terms and conditions, parent handbooks, and insurance or committee files.
Book a live demo and we'll show Club Documents set up for a club like yours — the library and folders, read & sign in the app, tracking who's signed, and bumping a version to require a re-sign.
Book a demo